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Register suppliers and creditors
Register suppliers and creditors

suppliers and / or creditors need to be created in order to record all invoice transactions.

Jacqui Sullivan avatar
Written by Jacqui Sullivan
Updated over a week ago

Each supplier or creditor you create will be linked to a Group of suppliers, through which the default accounting account is designated to carry out the accounting. If you have selected a default company setup these will already been installed for you.

The supplier list can be found by clicking on Accounting > Suppliers you will then see the following:

To create a click on New supplier.

  • Enter the supplier name and address details.

  • The supplier number will be automatically shown

  • As will the group, however you can change this

  • Cost Account: you can enter a cost account if this will be the same for all invoices from this supplier, this can be changed at point of entry

  • Automatic text: enter the auto text you wish to appear when processing an invoice for this supplier this will save time when entering and can also be changed at point of entry.

  • Tab with General information: fill in the personal data of your supplier as well as the terms of payment. If you define the group of suppliers right away, it will be much easier and faster to enter the invoices later on.

  • Tab with references and payments: here you can define what you paid your supplier by a bank transfer. Regarding other forms of payment, you can select None of the options.

  • Only fields marked with asterisks are required, the rest is optional. Once completed the necessary information, click Save.

supplier information

Whenever you need to create a new supplier or make any changes to the already existing ones, go to the section of Suppliers again. To the right hand side of each supplier there is an edit icon so you can amend any details once entered.

Supplier group accounts

Each one of your suppliers will be linked to a group of suppliers, where all information regarding the suppliers of that group, is registered.

Each group of suppliers has its own account number. It is also possible to assign an account number to your suppliers individually. You can use any numbering you want, either 1, 2, 3, etc. or 1000, 1001, 1002, etc.

Example: If you have 5 domestic suppliers, they will be linked to a domestic group of suppliers, which is defined under account 2100. Whenever you register an invoice with any of these 5 suppliers, it will be recorded under that account (2100).

Reviso also analyses the data by the list of suppliers, where you are able to see the data of each individual supplier as well as the data of your major suppliers. This way greatly simplifies your accounting, since you do not have to create hundreds of accounts for each supplier, but with 4 or 5 accounts, you will manage hundreds of customers.

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