From the chart of accounts it is possible to access the Budget which allows you to record by period (month, quarter, etc) The budget values which must then be compared with the actual values.
To do this, from the Chart of Accounts click on the Budget icon far right of the code you wish to enter a budget against....
The select New Budget
Enter the date periods, this can be for the start to the end of your financial year or, you can enter the budget on a monthly basis.
If you have entered the full financial year you can tick the box to spread the amount evenly over the 12 month period.
Enter the amount, please note for sales budgets prefix the amount with a minus to correctly when running your reports. Any budgets relating to costs can be entered as a positive figure.
If you have departments activated you can also enter a department here.
Click save or save and new to continue.
Your budgets will then appear and can be edited for each month
You can also import your budgets, this ideal if you have a lot of budgets you need to enter for specific months. These need to be entered onto an excel csv file in this format...
Enter the date period from and to
The chart of accounts account code
The amount, remember for sales budgets prefix with a minus
Text
If allocating to Depts you can enter here
Save your file in csv format
Click Other options and select Import budget figures
Select the saved file and click Load file
Map the columns in the Source file (your excel file) to the respective columns in the Load file
Skip any headers at the top of your source file as these cannot be imported
Click Import data
The system will confirm the import and you can then run your financial reports against budget.
